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Administrative Assistant

Paper Mill Playhouse, a not-for-profit musical theater in Millburn, NJ, seeks a part-time Administrative Assistant in the Marketing Department.  Responsibilities would include but are not limited to budget updates and reporting, processing invoices, electronic and hard-copy filing, department schedule support, upkeep and ordering of office supplies, and general office support. 10 hours/week.

Requirements: Must be extremely organized and have a working knowledge of Microsoft Office Suite and be proficient in Excel.

Please contact:
Anne Pollock, Human Resources Manager
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
No phone calls.


Technical Director

Technical Director Position: Under the direction of the Production Manager, the Technical Director serves as a key member of Paper Mill’s Production Department. The Technical Director works closely with the design and creative teams for each production, facilitating communication with scenic, prop, electrics and sound shops, Local 21 stagehands and PMP management.

Administrative responsibilities require regular 8-hour Monday through Friday daytime office hours and operational activities late nights and weekends. Responsibilities extend to the PMP Main Stage, all areas backstage, and PMP Warehouse. Local travel is required on a regular basis.

Entry Qualifications:

  • Bachelor’s Degree or equivalent form of Education
  • Ten years of technical theatre experience with 5 years in a supervisory position.
  • Experience in regional and/or touring theatre and union contracts; in both business office and artistic environments.
  • Excellent work ethic, including but not limited to: time and work management, being pro-active and self-motivated with foresight, interpersonal, collaborative, and leadership skills.
  • Ability to communicate professionally, effectively and consistently both in person and in written correspondence; and to run efficient and productive meetings.
  • Proficiency on PC using Outlook, Excel, Word, AutoCAD, etc.
  • Ability to create and maintain comprehensive and accurate budgets and paperwork.
  • Career knowledge of scenic drafting and building techniques as well as rigging, lighting, projections, effects, and sound equipment and specifications.
  • Some design experience preferred.
  • Valid Driver’s License and clean DMV report required

Principal Responsibilities:

  • Assist the Production Manager with the budgeting and production scheduling for PMP Main Stage productions, PMP Education Department activities, facility rentals, and any/all other PMP events.
  • Maintain a working knowledge of the budget and with the Production Manager to ensure that the production is delivered on budget. Pro-actively seek suggestions for economies and manage cost-effectiveness for physical production elements and all related labor costs.
  • Create, track, and analyze stagehand labor budgets for all Main Stage productions and events.
  • Supervise IATSE crew, scheduling work hours, providing direction, supervision, and assigning work. Work with crew to ensure that each physical production will function as required and that all mechanical and specialized equipment is ready to operate.
  • Set all work calls for Local 21 stagehands.
  • Establish, supervise and approve weekly payroll for Local 21stagehands.
  • Establish Main Stage production season design deadlines.
  • Achieve and maintain an understanding of artistic objectives for each show and provide input on design as well as technical advice and guidance to shops and crew.
  • Coordinate with designers to ensure all design deadlines are met.
  • Coordinate vendor bidding and negotiate rentals and purchases.
  • Track vendor bids and create documentation for analysis and comparison.
  • Coordinate the build schedule with scenic and prop shops to ensure deadlines are met.
  • Oversee the build process to ensure that designs are carried out as specified by the designer and meet PMP safety standards.
  • Coordinate show sequencing and staffing needs with the Production Manager, Director and Stage Management.
  • Oversee pre-production, load-ins, load-outs, technical rehearsals, preview performances and production meetings to ensure creative notes are achieved and process stays on budget & schedule
  • Arrange and coordinate all trucking needs for rehearsals, load ins/outs, vendor deliveries, etc.
  • Maintain inventories of all rental packages in storage at PMP warehouse.
  • Arrange and coordinate all cross-loads and shipping of all rental packages.
  • Supervise all PMP events and activities to ensure that technical needs are met.
  • Supervise the organization and maintenance of PMP warehouse and storage areas.
  • Supervise the maintenance of machinery, equipment, tools, shop facilities and repairs.
  • Manage personnel safety and uphold safety protocols within the department. Institute and participate in all required safety training.
  • Maintain the organization of the server filing system of the PMP Production Department for all documentation.
  • Collaborate with the Production Manager in planning general production operations.
  • Other responsibilities as assigned

This is a full-time salaried position with competitive benefits. Paper Mill Playhouse is an Equal Opportunity Employer and encourages a diverse applicant pool for this position.

Please send resumes with references to:
Anne Pollock, Human Resources Manager
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Fax: 973-315-1424
No phone calls.


Piano Accompanists for Education Programs

Paper Mill Playhouse is searching for freelance piano accompanists for our new Paper Mill Prep: College Discovery & Audition Coaching Program. Paper Mill Prep is a new offering from the award winning Paper Mill Education department that prepares high school seniors and juniors for their college career through informational seminars, assessment workshops, and private audition coaching.

Paper Mill Prep accompanists will work directly with Paper Mill private coaches and their students enrolled in the program. One-hour coaching sessions are scheduled by appointment and typically occur at Paper Mill Playhouse in Millburn, New Jersey on weeknights after 6:30pm, and on weekend mornings. The accompanist will play the students’ audition songs, offer input regarding proper cuts and keys, make notations in the music, and may be asked to facilitate making audio recordings of the accompaniment. The accompanist will work directly with the coach assigned to each student, and report to the program musical director and administrative coordinator. The accompanist should have strong sight-reading skills, and preferably be able to transpose keys in real time.

With this search, Paper Mill Playhouse is specifically creating a call list of multiple New Jersey-based accompanists and musical directors, preferably within a reasonable distance of Millburn (Union, Essex, Hudson, Morris counties) and whose schedule is such that they can book occasional one-hour appointments on weekday evenings and weekend mornings. Qualified and interested parties should send a letter of interest, their resume and professional references to Paper Mill Director of Education, Lisa Cooney at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Production

If you are interested in joining the production team here at Paper Mill please send your resume in PDF format to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . We accept resumes on an ongoing basis for Stage Managers and Production Assistants.

Telemarketing

The Paper Mill Playhouse is currently accepting resumes for articulate representatives with positive attitudes to contact patrons about our subscription packages and the Playhouse annual fund. - All interested candidates should be well spoken, punctual, and dependable. - The ability to work well in a fast-paced environment with fellow colleagues is essential. - Paid training as well as an ongoing supportive atmosphere - Competitive hourly rate plus incentives - Complimentary tickets to our main stage season shows. A minimum of 4 shifts per week are required. Shifts currently available are Tues.-Thurs. 5 pm- 9 pm Fri. 1 pm -5 pm Sat. 9 am -1 pm To be considered, please first e-mail your resume to Sean McGinity at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Then please call 973.315.1673 to arrange a telephone interview. 


 Volunteer 

 WE NEED YOU! 

Volunteers are needed to assist us during performances in the theater and during office hours in administration.

FRONT-OF-HOUSE VOLUNTEERS

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  Assist our front-of-house staff before curtain time and during intermission, greeting patrons, taking tickets, and seating our theater guests.  We     arealways looking for help in this area - we can never have enough.

 

GIFT SHOP VOLUNTEERS

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  Assist with sales before, during, and after performances.

 

 

 SPECIAL EVENTS

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Help our fundraising department with setup, greeting, and service at our annual gala, wine tasting, and other special events that are so essential  in supporting the work at Paper Mill Playhouse.

 

 ADMINISTRATIVE VOLUNTEERS

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Work alongside our daytime staff in Marketing, Development, or Education doing data entry, phone solicitation,  and providing general clerical assistance. 

 

 

  IT'S SHOW TIME!  BECOME A PART OF OUR WONDERFUL FRONT-OF-HOUSE CREW.

Join our growing army of front-of-house volunteers that assista the very best audiences in New Jersey, and:

  • You'll get to see our fabulous Broadway-quality shows for FREE.
  • You'll earn complimentary tickets for your friends and family.
  • You'll make great new friends.
  • You'll be a part of the Paper Mill story that is now more than 7 decades in the telling. 

Join "Bill's Battalion," an army of extraordinary volunteers to serve the needs of the nation's finest musical theater.  Applications are available online, by mail, or just stop by and pick up one. 

IT'S EASY TO BECOME A VOLUNTEER.

Fill out our a Volunteer Application/Information Sheet and return it to us by email, post, or in person.

  • Contact our Volunteer Coordinator at This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  • Download the application at the bottom of this page. 

There are many different kinds of opportunities available for people with different areas of interest, skill sets, and time availability.  Once we receive your application, our Volunteer Coordinator will contact you to determine your specific interests and availability and to find the best ways to help you help us!


Internships

For high school students: Paper Mill's Theatre School Internships are open to high school students who assist with Theatre School classes for two hours per week. A number of special benefits, including complimentary tickets and shadowing opportunities are available to Theatre School Interns. Theatre School internships run from September through April and applications are usually available the preceding June.

For college students and college graduates: Paper Mill offers non-paying internships in all areas of administration, including education programming, marketing, fundraising and finance, company management, casting, and non-union production management. Internships are available only during the presenting season from September through June. Paper Mill Playhouse does not provide housing for interns and internships are not available during the summer months.

To apply for an internship please e-mail your resume along with a cover letter which describes your areas of interest, your relevant skills, and details about your availability to:

Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it


PAPER MILL PLAYHOUSE, a not-for-profit arts organization, is one of the country's leading regional theaters. Paper Mill Playhouse programs are made possible, in part, by funds from the New Jersey State Council on the Arts/Department of State, A Partner Agency of the National Endowment for the Arts, and by funds from the National Endowment for the Arts. Additional support is provided by generous contributions from numerous corporations, foundations, and individuals. Paper Mill Playhouse is a member of Theatre Communications Group, the National Alliance for Musical Theatre, the Council of Stock Theatres, and the New Jersey Theatre Alliance.

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